2013 Highlands Street Fair
Vendor Frequently Asked Questions
Saturday June 15, 2013
Please check here to see if your question is answered.
Click on a question to scroll to the answer.
Tax licence questions:
Photo questions (for artists, craftspeople, jewelers, photographers, vendors of clothing, accessories, gifts, etc.):
Fair layout questions:
IMPORTANT PLEASE NOTE:
|AS A VENDOR YOU MAY NOT GIVE AWAY OR SELL BEVERAGES OR FOOD OF ANY KIND. IF YOU CHOOSE NOT TO FOLLOW THIS YOU WILL BE ASKED TO LEAVE IMMEDIATELY AND YOU WILL NOT BE ALLOWED TO PARTICIPATE IN FUTURE FAIRS.
- BOOTH WALLS: We request two walls only on each booth (left and right) to allow vision to the shops/merchants on the street (per a request from the Highland Merchants Association)
Vendors must stay within their 10x10 space and may not be on the sidewalk behind or in front of their booth, as per the City of Denver.
Vendors must comply with these restrictions or they may be asked to leave the fair. No refunds will be issued due to lack of compliance.
When is the fair?
The 31st annual Highlands Street Fair is
Saturday June 15, 2013
10 am to dusk
Where is the fair?
In the Highlands Neighborhood, Northwest Denver on 32nd Ave from Perry St. to Julian St.
Will the fair be cancelled if it rains?
No. The fair will go on, rain or shine.
When and how can I apply for the Street Fair?
Apply today! CLICK HERE TO PROCEED TO THE ONLINE APPLICATION.
I applied for the Street Fair online and sent my payment in-- when will my check be cashed?
Checks from accepted applicants will be deposited
by Feb. 15, 2013 for extra-early birds
April 1, 2013 for early birds
AFTER April 1, 2013 for later applicants
What kinds of vendors are allowed in the Street Fair?
Generally, the following types of vendors are allowed: Artists, craftspeople, jewelers, photographers, ceramicists, vendors selling clothing, accessories, or gifts (handmade or hand-worked have preference in judging), non profits, service businesses, boutiques, etc. The Street Fair committee has complete discretion in allowing/denying any applicant.
IMPORTANT PLEASE NOTE:
AS A VENDOR YOU MAY NOT GIVE AWAY OR SELL BEVERAGES OR FOOD OF ANY KIND. IF YOU CHOOSE NOT TO FOLLOW THIS YOU WILL BE ASKED TO LEAVE IMMEDIATELY AND YOU WILL NOT BE ALLOWED TO PARTICIPATE IN FUTURE FAIRS.
What kinds of vendors are NOT allowed in the Street Fair?
The following vendors are not accepted into the street fair: Multi Level Marketing businesses, Time Shares. Because of a non-compete clause in our merchants association, we also do not allow non-member merchants from the following types of businesses: Real Estate, Mortgage, or Banks. Other types of vendors may be disallowed, including those deemed inappropriate to a family event. The Street Fair committee has complete discretion in allowing/denying any applicant.
Occasionally we have an overwhelming number of applicants in a particular area, such as jewelry. In these cases, we may choose to limit the number of similar vendors that are allotted booth space. Early applicants are given preference, as are those who have handmade and more distinctive products.
How do I apply as a food vendor?
Food vendors, do not use the online application. Contact Steve Riordan at 303-813-9569 for information on applying as a food vendor.
How do I apply for the street fair?
Street Fair application can be made online by filling out the online form (and downloading your photos, if applicable). We require that all applications be completed online.
In an effort to 'go Green', please print out and mail ONLY the web page that the application has been submitted with payment .
CLICK HERE TO PROCEED TO THE ONLINE APPLICATION.
How much does a booth cost?
10 X 10 BOOTH SPACE is provided.
FAIR DOES NOT PROVIDE TABLES, CHAIRS, CANOPIES, ETC.
Booth prices for 2013:
EXTRA EARLY BIRD
Paid & postmarked on
or BEFORE by Feb. 15th, 2013
Paid & postmarked BEFORE April 1st, 2013
April 1st, 2013
Applications and or/payments received after June 1 may be assessed an additional late fee of $25
What kinds of payments do you accept for a street fair booth?
Check or money order ONLY. Payment is not deposited into the Street Fair accounts until your booth has been accepted.
Click here to see when your check will be deposited.
Where do I send payment?
Please mail your payment check or money order to:
Highlands Street Fair
P.O. Box 12667
Denver, CO 80212
Please include a copy of your application if you applied online, and note on your check the name of the business for your booth, if it is not already printed on the check.
Why do I have to pay before I know if my booth is accepted?
Sending us a check for full amount is a good faith way of ensuring your booth space and matching it up to your application. It also saves us hours and hours of paper work. As volunteers, we really appreciate saving time anyway we can.
When will I know if I have been accepted into the fair?
All applicants will be notified by email as to their acceptance or rejection from the fair. Checks from accepted applicants will be deposited by April 15 for early birds, and May 15 for later applicants.
Where's my booth located?
You will receive an email on or before June 14 with a booth assignment number, as well as directions and a map for set up times and tear down.
How big is my booth?
Vendor booth spaces are 10' x 10'. The street fair committee requests that vendors please have only two sides to their tents.
What if I need more space?
You can rent two spaces or more as needed.
I don't think I need a booth. Can I just set up on the street or pass out flyers?
No. These activities are prohibited by the Street Fair. Anyone who has not paid for a booth space and is passing out information or conducting business will be escorted off the premises.
Do I have to bring my own tent?
Yes, you must provide your own tent, tables, chairs, and any displays you need. The Street Fair provides only the 10 x 10 space. Tents are sometimes available at places like Sam's Club for a reasonable cost; they can also be rented from places like Party Time and Chair Rental.
The street fair committee requests that vendors please have only two sides to their tents.
We're a Non Profit. Do we get a Non Profit Discount?
The Highlands Street Fair has a flat fee for vendor booths (food vendor booths are slightly higher). We do not offer a discount for non profit organizations. However, any individual or group can get an early bird discount by applying and paying before April 15. The Highlands Street Fair is put on by the Merchants Association as a way to promote neighborhood spirit, but also to create a way for the neighborhood to gift back to the community. The Street Fair is a non-profit event itself. We gift over 17 local charities with proceeds from the Street fair each year.
Can my friend and I share a booth?
Any two vendors may opt to share a booth. The price is the same, and the size of the booth is the same. Please be sure to include both business names and contact names on your application and check.
TAX LICENCE QUESTIONS
Why do I need a tax license?
Tax licenses are REQUIRED by the city of Denver and the state of Colorado. The Street Fair is required to provide names, addresses, and tax license numbers of all vendors before the fair. As a vendor, you will be required to collect tax on all purchases, and remit those taxes to the government within 30 days of the event.
Where do I get a tax license?
You can download tax license forms by following this link: http://denvergov.org/Treasury/410faq896.asp#link8
The page has information on regular tax licenses and special event licenses.
You can also walk in to apply:
The office for tax and licensing is at
144 West Colfax Ave Denver, Colorado 80202.
(Located at the southeast corner of the Colfax Ave. and Bannock St. intersection, Treasury is in the McNichols Building in Civic Center Park, directly across Bannock St. from the City & County Building. Please note this is a Downtown location and street parking is limited and metered.)
Which tax license do I need, Special Events or Regular?
This information can be found at the web site listed above. Basically, if you are only doing one fair this year, get a one-time special events license. If you are doing two or more fairs, get the multiple events license. If you have a regular place of business, the tax license you have for that business will cover the street fair as well.
We're not selling anything; do we need a tax license?
If you are only promoting your services or business at the fair, and no money is changing hands, then you do not need to submit a tax license.
Do I have to send photos or upload photos to my online application?
Yes, if you are selling handcrafted items, including jewelry, arts, crafts, clothing, etc., we do require that you provide photos. The easiest way to provide photos is to upload them with your online application. Click here for more information on uploading photos.
if you choose not to send photos we reserve the right to automatically reject your application. Also, if you sell an imported item or non handmade items of any kind, we highly suggest that you send us photos. This helps us better place your booth, and assures us we are dealing with quality merchants.
Why do I have to provide photos?
By providing us with photos of your product, we are better able to place your booth in an area that it is appropriate for your business; for instance, if you sell infants clothing, we find that a booth near the children's section will often benefit your sales. It also helps us arrange the vendors so that direct competitors or similar items are not right next to each other.
Why do I have to send photos of my crafts (artwork, jewelry, etc.) even if I've been in the fair before?
Different people work on the fair from year to year; some may be familiar with your work and some may not. Remember, we deal with hundreds of vendors. Also, if we only get a glimpse of your work on one day of the year, we may not remember it clearly. Your work may have also changed or expanded over the years. Sending us photos is to your advantage; we work very hard to place booths so that competing vendors are spaced evenly throughout the fair.
How do I submit photos of my work?
There’s 3 easy ways to submit photos:
1. You can download your photos online when you use the online application. Save your photos as a .JPG, sized approximately 300 x 400 pixels at a resolution of 72.
2. Or mail us photos, scans, or printed material along with your application. (If you want your photos returned, please include a stamped self addressed envelope.)
3. Or you can direct us to a web page that shows representative photos of your work. There’s a space on the application to fill in a web site.
FAIR MAPPING QUESTIONS
How is the fair laid out, in terms of closing times?
Booths at the fair will close block to block, starting with the west end of the fair (Perry St.) closing earliest. The children's and family's area will be on this end. The Lowell block will close the latest as the main music stage will be located in that area. Blocks between the east and west end will stagger in closing times. Actual close times are at the discretion of the fair committee and will be determined by fair crowds. We ask that you not break down your booth until a member of fair committee gives the okay for your block.
Why do some areas of the fair close earlier than others?
We initiated the staggered closing times in 2005 in response to the many vendors who have had booths at the fair over the years. Some prefer a daytime only event; some wish to maximize their earning potential by staying through the evening.
Can I choose where I want my booth to be?
You can state a preference for a closing time from early to middle to late on the application. If you have an additional preference as to where you'd like your booth to be, please make a note of it on your application. We can't guarantee and exact placement, but we work very hard to place everyone appropriately.
How does the Street Fair Committee decide where to place the booths?
This is a long laborious operation that starts months before the fair. Last year it took approximately 50 hours to layout and finalize the maps. We are happy to say that with over 165 booths last year, we had only 3 complaints. We try to put some distance between competing vendors or those with similar products. With some vendors we try to group complimentary products together. We always try to take into account those who wish to stay late or leave early.
Who is the fair committee?
The fair committee is made up of a group of members of the Highland Merchants Association. Between us, we have many years experience in running, organizing, and promoting this type of event. Our goal is to have every vendor be a happy and profitable vendor, and for all participants to have a good time.
I have a question not answered here; who can I contact?
Don't see your question here?
Contact the vendor manager, Melanie: firstname.lastname@example.org
or call Melanie: 303 886 0738
Food vendors: call Steve Riordan at 303-813-9569.